Subject: [DPS Members] DPS Mailing #07-19: DPS Orlando Meeting Announcements September 21st 2007 +----------------------------CONTENTS--------------------------------+ 1) DPS 2007 Orlando meeting announcements +--------------------------------------------------------------------+ 1---------1---------1---------1---------1---------1---------1---------1 DPS 2007 ORLANDO MEETING ANNOUNCEMENTS ALL DPS07 meeting attendees PLEASE READ! This message outlines some things that are DIFFERENT from the usual DPS meeting, plus some news. Major Web Site Update The meeting web site, http://physics.ucf.edu/DPS07/ has received a lot of updates. All topics are now up and include most or all of what you will need to know before the meeting. Further updates will mainly track changing events, details, and any news. All attendees should visit the web site for the full story on the following (and more, see below): - All abstracts, including late posters, are now online - Block schedule - New workshops and breakout meetings, signup instructions - Poster constraints (max. size in either dimension: 48") - How to transfer your talk to the AV people before your session - Supported file formats for talks (PowerPoint, OpenOffice, Keynote, PDF) - How to contact the AV people for special needs (VCRs, slides, etc.) If you need to know something that is not on the site, email: [email protected] Optional Pre-Conference Poster Printing and Hanging NEW THIS YEAR: We are offering optional online POSTER PRE-PRINTING, DELIVERY, and HANGING. Using this service will make traveling easier and will ensure that your poster is up all week even if you are not there at the beginning of the week. Please be aware that this is NOT ON-SITE OR LAST-MINUTE poster printing. The submission deadline is 30 September 2007 23:59:59 EDT. Detailed instructions that you must follow are here: http://physics.ucf.edu/DPS07/printing.php Please read them in full to decide whether the service works for you. Those who show up at the conference with their posters on memory sticks will be ON THEIR OWN. Note that the office services center in the hotel cannot handle posters of the size common at DPS meetings. Poster Introductions - ALL DPS ATTENDEES READ NEW THIS YEAR: We will have formal poster introduction presentations for each poster session. During the day of your poster session the poster session chair will lead session attendees to each poster and the presenter will have two minutes to give an overview of their poster. Questions should be held until after all the formal poster introductions have concluded. The formal poster introductions will begin at 4:15 pm on Tuesday, October 9, and 4:00 pm on Wednesday, October 10 and Thursday, October 11. Assembly areas for each session will be designated by signs. The goal is to reduce the number of times poster presenters have to give their initial presentation, increase the level of subsequent discussion, and promote interaction among related talks and posters. We hope everyone will attend the sessions of interest to them. Poster Introductions - ALL POSTER PRESENTERS READ Check the schedule and be present and prepared to speak for no more than TWO MINUTES when your session is introducing posters. Keep in mind that this is an oral-only presentation, and that most of the crowd will not be able to see any part of the poster. Given the short time, we recommend you focus on the high-level results and implications, and let interested parties come back to discuss methods and details during the latter part of the session. If you have preprints, be sure to mention that. Roommates and daycare The same web forum can be used both to find a roommate and to find others with whom to share child care at the meeting. The Rosen Centre works with a daycare provider who supplies in-room daycare. See the "Lodging" button on the website for details. Room Rate Our contract with the Rosen Centre sets the DPS rate for rooms at the current US Government rate for Orlando. The GSA has announced that as of 1 October 2007 the government rate for Orlando has increased to $99/night. While this is more than the rate for this summer, it continues to be substantially below the standard rate for the Rosen Centre or comparable hotels. Banquet Speaker Dava Sobel, DPS member and author of Longitude, The Planets, Galileo's Daughter, and other popular books, will speak at the banquet. +---------------------------------------------------------------------+ Send submissions to: John Spencer, DPS Secretary ([email protected])